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ASECS 2024 Explained

Submission Rounds

 

May 15, 2023 

 

Round 1 due, Guaranteed sessions by caucuses and affiliate societies

 

 

 

  • Accepted proposal formats:

    • Panels

    • Roundtables

    • Poster Sessions

    • Special Sessions – innovative formats determined by session chair

 

  • Proposal requirements:

    • Session title

    • Session format (if an innovative format)

    • 250-word description

    • Up to 5 keywords

    • Name of a chair or co-chairs (up to 2). A discussant may be added optionally.

 

Individuals will be able to apply to these sessions in Round 3.

 

The Program Committee may request minor edits for clarification or style.

 

 

June 1, 2023

 

Round 1 session descriptions posted online.

 

 

June 1-July 15, 2023

 

Round 2, General call for session proposals.

 

  • Anyone may submit a proposal for a session topic for this round.

 

 

  • Accepted proposal formats:

    • Panels

    • Roundtables

    • Poster Sessions

    • Special Sessions – innovative formats determined by session chair

    • Project Sessions (preformed)

      • For 2024, the Program Committee will accept a limited number of preformed Project Sessions. This format is appropriate for members involved on a single project (such as a grant or other coordinated research or pedagogical undertaking) where the session members are preselected and the topic would be of interest to audience members. Project sessions that are accepted will appear on the program with the members listed in the proposal and be open to audience members.

 

  • Proposal requirements:

    • Session title

    • Session format (if an innovative format)

    • 250-word description

    • Up to 5 keywords

    • Name of a chair or co-chairs (up to 2). A discussant may be added optionally.

    • For Project Sessions: Names of other session members and individual abstracts if appropriate.

 

Be sure to review the Round 1 list of sessions to avoid duplicating topics.

 

 

Week of July 17

 

List of Sessions posted online. Accepted Sessions from Rounds 1 and 2 will be posted online with descriptions, chair contact information, and any special application instructions. The Program Committee may request minor edits for clarification or style of accepted sessions.

 

 

August 1-September 15, 2023

 

Round 3, Open call for individual submissions to all open sessions.

 

  • This round is the largest. Individuals may apply to any session from the list of sessions (except for project sessions). The chair(s) of each session will later review all submissions and decide upon the participants.

 

 

  • Submission instructions may vary for different sessions, but they generally call for a 250-word description of the proposed contribution.

 

  • At the time of submission, individuals may indicate whether they would like to be considered in Round 4 in the case that cannot be accommodated on a session (for reasons of fit or number of submissions to a session).

 

  • Submission and presentation rules:

    • Individuals may apply for up to 2 sessions.

    • Anyone applying to more than one panel must inform both chairs that they have done so.

    • No one may appear on the program more than twice, with the exception of ASECS sponsored sessions.

    • No one may present on more than one panel, with the exception of ASECS sponsored sessions.

 

 

September 22, 2023

 

Deadline for chairs to make decisions about acceptances to sessions, including first alternates.

 

 

September 29, 2023

 

  • Deadline for accepted individuals to inform chairs of their participation in sessions.

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  • Anyone accepted to a session who requires accommodations of any kind should submit that request via the online form included in acceptance emails or contact the Executive Director confidentially.

 

  • Anyone accepted to a session who needs a letter of invitation for visa, passport, or funding purposes should submit that request via the online form included in acceptance emails.

 

 

October 1-15, 2023

​

Round 4, Open call for individual submissions

 

  • “Rehoming”: Based on last year’s success with “rehoming” individual abstracts that were not accepted in Round 3, and placing them in other open or newly formed sessions last year, we will formalize that process this year.

 

  • New individual submissions: Individuals may also submit new abstracts.

 

  • Where possible and depending on space, the Program Committee will place these abstracts in sessions in need of presenters (after consulting with the chair[s]) and/or create new sessions from abstracts on similar topics.

 

 

  • We will post a volunteer list for chairs during and this round as necessary.

 

 

Week of October 23, 2023

 

  • Acceptances of Individual Abstracts and session placement sent out.

 

  • Anyone accepted to a session who requires accommodations of any kind should submit that request via the online form included in acceptance emails or contact the Executive Director confidentially.

 

  • Anyone accepted in this round for a session who needs a letter of invitation for visa, passport, or funding purposes should submit that request via the online form included in acceptance emails.

 

 

Week of November 6, 2023

 

Preliminary program and schedule posted online.

 

 

December 15, 2023

 

Deadline to submit editng requests or schedule changes to program.

 

 

Week of January 1, 2024

 

Final program posted online.

 

  • Deadline to join or renew membership in ASECS or an ISECS affiliated society in order to appear on the program. Join/renew ASECS here: ASECS Membership, or you may present proof of ISECS-affiliated membership.

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